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Cash Manager

Business Software

Business Software You Won’t Outgrow

Advanced Functionality

Recurring Transactions

Enter an unlimited number of recurring transactions for automatic transfer to any cash book. Weekly, fortnightly, Every 4 Weeks, Monthly, Every 2 Months, Quarterly, Twice a Year, Yearly, Unlimited, User Defined No. of Days of addition.

Short-cuts

Create an unlimited number of cash book entry Short-Cuts or alternative codes. Enter a Short- Cut & equivalent expense (dissection) codes. Allows entry of ‘Vehicle’ or ‘Rent’ instead of difficult to remember chart codes.

Foreign Currencies

Cash books can track both local & foreign currencies. Foreign currency cash books can be revalued at any time based on current rate of exchange. Revaluations can also be changed at any time.

Compound Entries

Assign expenses (or chart of account codes), comment lines & pay supplier & customer accounts using a single cash book entry.

Contra Accounting

Since it is possible to assign payments to/from a customer & to/from a supplier using a single cash book entry, contra transactions are easy. Match invoices in both customers & suppliers against one another via a cash management transaction.

Deposit Splitting

Assign cash book/bank accounts within the cash manager to destinations according to payment method. I.e., Dinners Club or credit cards not directly handled by your main bank, barter groups & voucher promotions. Any non- ordinary transaction can be channeled to a special cash book account, which can be assigned different general ledger codes to reflect its nature. Promotional voucher redemptions can be redirected to promotional costs in your general ledger, rather than asset accounts, etc.

Multi-Departmental

Separate departments may enter payments into shared bank accounts but generate department specific deposit lists.

Print Cheques or Receipts

Highlight a transaction in cash manager & select to print a cheque or receipt depending on transaction type. Receipt & cheque lay-outs are user configurable using visual design tools.
Search & Filter Allows the transactions visible in each cash book to be restricted by any combination of the following parameters: Date Reference Amount Expense/GL Code Customer Code Supplier Code Drawer Name Deposit Type (credit card, cheque, cash, etc.) Cash Book Transactions Only Cash Book Transaction Type (transfers, bank fees, etc.) Customer Transactions Only Supplier Transactions Only Other (Special) Transactions Only Unreconciled Transactions Only Credit Card Number
Features

Live Updates

Cheques received or paid automatically appear in cash manager.

Miscellaneous Charges

Direct deposits, bank charges & miscellaneous fees can be entered manually.          

Running Balances

An up to the second running tally of the balance of each bank account is available.

Unlimited Accounts

Any number of bank accounts can be added, including accounts to handle petty cash floats & tills.  

Bank Reconciliations

A soft statement that mirrors your bank statement can be printed for fool-proof cross-checking. View an on-screen representation of your bank statement complete with running balance. Add adjustments or edit transactions while remaining in ‘reconcile mode’. Unpresented cheque & uncleared deposit running totals available at all times.        

Unpresented Cheques

A report listing outstanding transactions that do not appear on your bank statement can be produced. Or only view unpresented entries on screen.        

Bank Deposit List

Produce a bank deposit list for presentation to your bank. Deposit, bank, branch & drawer details may be entered. Option to add recent (new) transactions to current deposit.

Flexible Banking

Date of deposit tracked separately from date of transaction. Supports multiple same day banking. Individual transactions can be excluded from a deposit or deferred.        

4000 Dissections Limit

A single cash book entry may be dissected across a maximum of 4000 expense codes.          

General Ledger Link

All cash book activity is

transferred to general ledger.

Drill Down

Drill down to originating transactions from cash books.

Export Payments List

Transfer transactions such as customer credit card charges to your bank for bulk processing.
Money Management Features at a Glance Allocate expenses, income & operating overhead. Transfer money between bank accounts. Pay accounts or raise ‘contra’ transactions. Verify your bank statements against entries placed in the system. Add transactions to bank deposit lists for your bank or for transfer between accounts. Locate difficult to find references such as cheque numbers & expense codes. Write off bad debts. Manage recurring transactions. Monitor overseas bank accounts & calculate exchange variance.
Multiple Payment Types Cash Sales Direct Deposits Cheques Credit Cards EFTPOS Gift Certificates/Vouchers Barter Dollars Other