[diunder]

When you have a job card that is used for a project & parts are allocated and used, but are not invoiced is there a way to record the usage thus reducing the stock holding?

[COBS Tech Support]

Create an internal customer account. Then invoice at zero dollar value to this account. In order to avoid using up an invoice transaction number, change the transaction type to another series such as "adjustment".

[diunder]

Sorry, I may have not been clear in my query.

The stock has been used on a quoted job for an external customer, therefore a set price is being charged - individual stock items may not be invoiced.

Therefore without an invoice the stock doesn't reduce. Is there a workaround for this?

[COBS Tech Support]

If you raise a zero dollar 'invoice' to an internal account that is assigned to a separate number sequence, then why do you care if an 'invoice' is raised or not?

No, you cannot take the stock out and not have it effect cost of sales. You would not want an accounting system to do that anyway. Whatever the system does must be auditable. This is why the entry must appear in the sales ledger side of things. It need not be called an 'invoice' however. You can call it an 'adjustment' if you wish. And you don't need to use up an invoice number either. You can assign the adjustment an adjustment number.